How is sensitive information typically protected during an employee exit process?

During the employee exit process, protecting sensitive information is crucial to ensuring that confidential data remains secure and is not improperly accessed or misused. The most effective way to achieve this is by collecting all documents and revoking access to sensitive data. This involves systematically retrieving any company-owned materials, intellectual property, and documents that could contain sensitive information.

Revoking access to sensitive data minimizes the risk of unauthorized access, ensuring that the departing employee no longer has the ability to view, edit, or share sensitive company information. This step is vital in safeguarding the organization’s assets and maintaining confidentiality, particularly if the employee has been privy to strategic plans, customer lists, or proprietary technology.

The other choices illustrate practices that would compromise security. Allowing unrestricted access to all files would create vulnerabilities, while sharing passwords with team members undermines control and accountability. Leaving files on an employee's desk could lead to misplacement or unauthorized viewing, further jeopardizing sensitive information.